| Version | Date | Author | Description |
|---|---|---|---|
| v1.0 | 04/07/2025 | Pierre Courvoisier | First version |
To activate the platform's “sub-status” feature (available only for these CSV Import Hardware Inventory, JSON API, and ServiceNow ), you'll need to supply the following CSV before any hardware inventory integration.
| field name | description | format |
|---|---|---|
| sub_status_one | First substatus field representing a possible state of the asset. Usually being considered as the status. (for instance Out of Stock ) |
STRING |
| sub_status_two | Second substatus field representing a possible state of the asset. Usually being considered as the sub status. (for instance Donated) |
STRING |
1- First, customers provide all the statuses and sub-statuses they use to classify their assets.
2- The Sopht team then works with customers to map these assets into status groups that share similar behaviors. These groups are:
| Status groups | Definition | Statuts Sopht | Carbon impact | Example |
|---|---|---|---|---|
| In maintenance | equipment that is in stock but not in use, requiring repair or replacement of components. | IN STOCK | Scope 2 = 0 | |
| Scope 3 = +factor maintenance | Reparing, | |||
| maintenance… | ||||
| Pending | equipment that is currently or soon to be in stock, but not in use. | IN STOCK | Scope 2 = 0 | |
| Scope 3 | Ordred, | |||
| pending to install, | ||||
| Reserved… | ||||
| Normal Use | equipment currently being used by employees. | IN USE | Scope 2 | |
| Scope 3 | Available, | |||
| Use…. | ||||
| Sustainable EOL* | equipment no longer in stock that will be repurposed. | OUT OF STOCK | Scope 2 = 0 | |
| Scope 3 = -carbon credit | Refurbished, | |||
| Given… | ||||
| Negative EOL* | equipment out of stock with no planned reuse strategy. | OUT OF STOCK | Scope 2 = 0 | |
| Scope 3 | Lost, | |||
| Missing… | ||||
| Error Creation | entries with input errors that have been corrected in separate lines or deleted. | OUT OF STOCK | Scope 2 = 0 | |
| Scope 3 = 0 | Error |
3- After assigning sub-states to their respective state groups and CSM validation, these updates must be shared with the tech team to modify the parameter table and implement the corresponding methodologies.
Here's an example of all the potential “sub-statuses” of all the materials present in a dummy customer inventory (table on the left).
Using this CSV, Sopht will then be able to match each of these combinations to a precise emission calculation methodology, qualified by a “group_status” (table on the right created in-house at Sopht).
| sub_status_one | sub_status_two |
|---|---|
| In use | Available |
| In stock | Repair |
| In stock | Pending transfer |
| IN_STOCK | Pending |
| Retired | Given |
| Out of stock | Broken |
| Missing | Lost |
| N/A | Error Creation |
| Unmanaged |
| Sopht internal group_status |
|---|
| NORMAL_USE |
| IN_MAINTENANCE |
| PENDING |
| PENDING |
| SUSTAINABLE_EOL |
| NEGATIVE_EOL |
| NEGATIVE_EOL |
| IGNORE_ERROR_INPUT |
| IGNORE_UNMANAGED |